Author: Ruth Mott
• Wednesday, April 09th, 2014

Wikipedia defines Time Management this way: Time management is the act or process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity.

There are lots of apps, tools, books, blogs, etc., about how to better manage our time so that we feel – believe – that we have accomplished whatever we have set for that day. Then when we realize we haven’t used our time wisely, we berate ourselves and on an on. You know what I mean – we’ve all been there.

Successful people do indeed manage their time more effectively than those who are not successful. For many, poor time management and chronic procrastination are buddies. Some of us have to use tricks, some of us need techniques, and some of us need tools. Some of us just need to identify and focus on what is really important.

If you are a chronic procrastinator, maybe what would do you the most good is having someone hold you accountable – a person, not a technique. If you need to have tools, chose the ones that you are likely to adhere to – maybe giving yourself a deadline works for you. If you need help focusing on what’s really important, you may need to talk with someone – a mentor, a coach, a colleague.

Here are five common ways to help manage your time more efficiently:

1. Get Organized and Stay Organized

I was once told by a very experienced teacher that if I have to make a choice between working or organizing my desk or files, to always choose organizing. When the space is organized and you spend less time looking for stuff, you can focus more effectively on actually doing the work.

2. Take Responsibility for Your Time

Don’t blame your time- wasting on other persons, or activities. You make the decision each moment for how you will spend your time. If you allow others to waste your time on activities you don’t really want to participate in, or you’ve been distracted by something other than what you need to be working on, or you just don’t want to do it, take responsibility for those decisions. If you really want to change it you will. There are many tools out there to help you.

3. Create a Schedule and Stick To It

Time passes so quickly, especially when you have goals set for each day. Create a schedule and stick with it. Just as you shower and brush your teeth daily, checking your schedule and performing the activities you have planned to further your life and your business should be a priority. Set aside the time, and don’t allow any distractions unless they are emergencies. Some of us need distractions to help get clearer about whatever we’re working on. If you like distractions, set some time in your schedule for it. The distraction of putting out fires is usually not in our control. Don’t fret about it. Fix it and get back to whatever you were doing as soon as you can. The schedule is a guideline not a shackle.

4. Eliminate Distractions

If you are working from a home office, have specific work hours. If you work in an office with other employees or partners, let them know that you are busy during specific times and hours and cannot be disturbed. When you take your work-time seriously, others will as well.

5. Do An End of the Day Review

Realistically, we often over schedule ourselves. Don’t get overwhelmed by your to-do list. If it didn’t get done today for a good reason, schedule that task for tomorrow; but be sure to give it priority. Remember – it’s a guideline not a shackle. When you have more days of not getting things done than you do of successfully completing your list, you need to reassess your approach and change it.

If you’re a business executive or leader struggling with effectively managing your time, you may be able to benefit from the services of Ruth Mott, a coach with years of executive experience in a variety of industries. Visit MottCoaching.com today or call 888-530-7718 for more information. Get ahead—and stay ahead—of your busy schedule.

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Author: Ruth Mott
• Tuesday, March 11th, 2014

For executives, it can be stressful to sit at the top of a company or organization, making decisions that will affect every employee of the company. Also, they must be as sure as possible that each decision will benefit the greater good of the company. But a great executive isn’t just tasked with leading a collection of separate individuals. They must think of their employees as part of a larger team. Therefore, they must understand the techniques and strategies that make a team stronger and more effective.

Respect

Employees must share a mutual respect for one another as a prerequisite for effective teamwork. In most cases, this involves a universally accepted system of rules and standards. However, simply telling your employees how to treat each other won’t be enough. A great executive is able to instill a deeper respect, flowing from the top down, and spreading throughout the company culture.

Worth

For a team to be effective, each employee should have a specialized, recognized value. First, employees must understand their own self-worth and that what they offer to the company is appreciated. Next, employees should be given time to learn what others have to offer as well. Knowing where to go with a specific problem (or solution) is key to a highly efficient team.

Accountability

When a team member isn’t contributing or not delivering what’s expected, they should be held accountable and encouraged to improve their performance. There is a delicate balance between accountability and respect, but ultimately they go hand in hand. A great team relies on it’s members and has expectations about themselves and the other team-members.

Leadership

Of course, establishing authority can be inconvenient and uncomfortable, but it is the best way to coordinate a highly effective team. Leaders must be trusted, giving swift instructions to each member of the team that, when put together, allows them to operate as a finely tuned machine. The “brain” is not necessarily the smartest, but the one who coordinates and commands best. It is also very important to recognize that each team-member can be a leader of the group at one time or another, depending on the issue being addressed and the skill set they bring. When one employee is capable of greatly improving the whole, they should be embraced and given an opportunity to shine as much as anyone.

For a coach with years of experience in executive coaching and team development, contact Ruth Mott at Mott Coaching for a free consultation today.

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Author: Ruth Mott
• Friday, February 21st, 2014

 

In a business world that’s moving faster than ever before, executives are being forced to make adjustments, big and small, to the way they work. However, many aspects of sitting at the top of the food chain remain the same. Here’s a list of desirable traits that will never go out of style when it comes to running business operations.

Leadership

If the job description could be summed up in one word, this would be it. Without the proper leadership skills, executives risk losing their authority in the eyes of employees. A great executive inspires others as a shining beacon of loyalty and commitment.

Clarity

One of the worst things that can plague any organization is a sense of confusion. Great executives put forth clear, attainable goals and a clear strategy to get there. One clear message is far more valuable than several confusing ones.

Vision

No executive is capable of predicting the future, but the closer they come, the better. Having a sense of what others are going to do next is critical to competing.

Tenacity

Everyone is familiar with the visions of a pampered fat cat leaning back in their chair, basking in their power and watching everyone around them get the dirty work done. But in the real world, nothing achieves results like a hands-on CEO who is visible and empowering to the “front-line”. A “never quit” attitude is indispensable.

Self-Critique

One of an executive’s biggest weaknesses is  that they don’t always have someone standing alongside them letting them know what they’re doing well and, more important, not so well. Critiquing their own performance is often the only way to enact positive change and to continue to perform at the highest  level.

Maintaining these attributes and adapting them to the modern workplace is easier said than done.  For invaluable coaching that will help you realize your full potential in the workplace, contact Ruth Mott at www.MottCoaching.com.

 

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Author: Ruth Mott
• Monday, September 09th, 2013

PARTICIPATE IN A LIFE CHANGING MASTERMIND GROUP RETREAT

Ruth’s new retreat/workshop to be held in October.

Click here for details and to sign up!

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Author: Ruth Mott
• Thursday, March 07th, 2013

The following is a guest blog by Madison Davis. Madison is a recent graduate who received her MBA in business management, Madison shares tips on finance,management and hiring the perfect employees.

The year 2013 started off with a thud for a vast majority of small business owners. A tax increase from 35 to 39.6 percent was implemented for anyone making over $400,000 annually, which especially effects S-corporation partners. Several small business owners say they’ve been forced to lay off or terminate employees to make up for the shortfall. However, there are several strategies CEOs are embracing to not only to save jobs, but boost company profits at the same time.

Work From Home Opportunities

Despite the new rules at Yahoo, More than 50 percent of information technology workers are nowworking from the comfort of their homes, according to a 2011 Microsoft survey entitled “WorkWithout Walls.” While many CEOs still see telecommuting solely as an employee benefit, MicrosoftCorporate Vice President Ron Markezich told Govtech.com that telework is “becoming imperative.”The survey found that worker productivity and morale increased, diversity increased, and overheadcosts for businesses dropped when employees worked remotely. James Sinclair, founder of OnsiteConsulting, a hospitality consulting firm, told Microsoft that he and his employees are making moremoney because they can now work on-location with potential clients.

Employers and employeesdisagreed on how much of their work time should be done remotely. Employees said nine days permonth, while business owners thought four days was adequate.

Outsourcing

The term “outsourcing” has developed a negative connotation in American vernacular, but it doesn’t always have to mean what you think it does. 78 percent of companies say they will integrate more cloud technology into their own business in 2013, according to a survey by OneLogin, an industry leader in cloud-based identity management. Clouds are services— such as remote hard disk storage and remote network administration— that are outsourced to another company. This can eliminate the need for, among other things, an expensive on-the-premises server and air conditioning to keep it cool.
The companies that embrace these new technologies or develop their own are the ones that will the most profitable going forward. Brian Ferdinand, President and Co-Founder of Liquid Holdings, a stock and commodities trading firm, has been successful because his goal has always been to stay ahead of the curve on technology solutions.
BYOD
The relatively new phenomenon known as BYOD, or “bring your own device,” has steadily picked up steam as a cost-saving and morale-boosting strategy for small businesses. 89 percent of IT personnel form small and medium businesses said they support implementing or strengthening BYOD policies at their company, according to a survey by Cisco. The obvious and immediate benefit to CEOs is the fact they would no longer have to foot the bill for office computers. Some companies have been hesitant to adopt BYOD policies, however, due to security of confidential and proprietary company information.
Whatever the measures, small companies are finding creative solutions to stay in business and be profitable despite the new taxes they have to deal with now and those that will kick in in 2014.

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